How to share documents with your attendees ?

Distributing event documentation, such as promotional materials and books, can be costly and time-consuming. Eventtia offers an intuitive platform to digitally share these documents, aligning with the increasing importance of the digital dimension.

Here are three simple options for doing so:

Option 1: Add a Button in an Email (Mass Mailing module)

This is the most visible and user-friendly way to share a document, by inserting a clickable button in your email.

How to do it:

  • Go to the communication module and click on Mass Mailing.

Share document 1

  • Create or edit your email message. Check out this article: How to send emails to your attendees.
  • Drag and drop the Buttons block into your email layout, wherever you want it to appear.

Share document 2

  • Customize the button and button text, Click on the button to open the settings.
    • Action Type: select Open Website
    • URL: paste the link to your document (Google Drive, Dropbox, etc.)
    • Target: choose Same Tab or New Tab

Share document 3

  • Click Save, then save and send your message.

Option 2: Add a Hyperlink to Regular Text

For a more discreet approach, you can simply link text within your email, just like in a word processor.

How to do it:

  • Highlight the text you want to link.
  • Click the link icon in the toolbar.

Share document 4

  • In the “Insert/Edit Link” window:
    • Action Type: Open Website
    • URL: paste your document link
    • Target: Same Tab or New Tab

Share document 5

  • Click Save, then save your message.

Option 3: Add a Document Link to the Event Website

You can also publish your documents directly on your event website, making them available anytime.

How to do it:

  • Navigate to the "Website" editor.
  • Add a new, empty column (Check out this article here for instructions).
  • Upload your document, following the same process as in the "Communications" module.
  • Customize the generated link to enhance its visibility. Options include modifying the font, size, color, and alignment (e.g., bolding, centering).

Further Information:

For detailed instructions on using the "Website" modules, please consult the following resources:

  1. How to Use the Website composer: Introduction
  2. What is the Maximum file size supported on Eventtia

Sharing documents with attendees through Eventtia is a straightforward and convenient process.