How to verify the networking session before launching it

Before launching your networking session, it is recommended to check the settings and details beforehand, to ensure that everything runs smoothly.

In this article, we will review the different aspects of the networking module, to ensure there are no issues somewhere.

Find below the elements we need to check for the Networking and what to needs to be verified there.

Section 1: Networking Profiles

Networking profiles are a fundamental part of a successful networking session. Profile types allow you to categorize your participants, for example into 'Buyers' and 'Sellers', to make it easier for participants to request meetings with the right people.
To see how to create a profile type, read this article.
Your participants' individual networking profiles display all important information which helps other participants decide whether they want to meet with them. These profiles can be edited by the event organizer through the Networking module, or by the participant himself through the My Profile module of the app.
To see how to edit a participant's profile, read this article.

Section 2: Timings (Deadlines and Restrictions)

Ensuring that the timings of your networking session are clear and well-thought-out is essential for the smooth running of your event. It is important to define the times when meetings can take place, how long they will be and when participants can request meetings.
To learn more about these various deadlines and time periods, read this article (especially Step 2).
Time restrictions during networking sessions are also very important, preventing participants from scheduling meetings during certain time slots. It is important to define these restrictions before launching your session, as you will not be able to alter them or add more once a meeting has been scheduled.
To learn more about time restrictions, read the Step 4 of this Article.

Section 3: Meeting Locations

The location of virtual meetings will always be the Virtual stage of the event.

But, for in-person events, you will need to assign locations to your participants, telling them exactly where their networking meetings will take place. This can be done either manually or automatically. Once you assign a location to a participant, they will have all their meetings at that fixed location.
You can read this article to find more details about the meeting location management on Eventtia.

Section 4: The Networking Agenda

The agenda is of course central to your networking session, telling you and your participants where they should be, with whom, at what time.

The event organizer can view, edit, and print agendas, or send participants their individual agenda for printing. To learn how this works, read this article.

Section 5: Notification Configuration

It is important to keep your participants informed about all stages of the networking process. Because of this, Eventtia lets you configure the notifications participants receive when taking certain actions, like accepting or rejecting a meeting request.

To configure these notifications,

Enter the networking session.
Then, access each Networking profiles, and within them, you will see a Meeting notifications tab.
There, you have the option to configure the three different messages that are the meeting request, the meeting acceptance and the meeting rejection emails.
For more details, makse sure to check the Step 3 of this article.

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Section 6: The Badges

Badges are very useful to ensure that your networking session runs smoothly, by allowing participants to locate each other quickly and simply. They are also very versatile, thanks to the high degree of personalization made possible by Eventtia's Badges module. These badges can be sent to participants for them to print, or they can be printed on site the day of the event.

To see how to create and personalize a badge, read this article.
To see how to print badges on site the day of the event, read this article.

Section 7: Meeting Evaluations

You will probably want to know how your participants found the Networking session so that your next event can be even better. Eventtia lets you set up meeting evaluations so that your participants can tell you exactly what went well, and what could be improved.

To find out more, read this article.