Access policies allow the organizer to segment the roles of each user during the event execution, including event planner (general access in Eventtia and Eventtia Check-in app), on-site user (solely access in the Eventtia Check-in app), and limiting
Below, we will explain each step for configuring this new functionality.
- Access Type (Event Planner):
Enter the general user settings, then click the 'Actions' button and select 'New.' This will open a form with specific fields for user creation. It is crucial to fill in the first field, 'Access Type,' where you must choose the option 'Event Planner.'"
NOTE: This option will allow the user to have access to the administrative area of Eventtia and Eventtia Check-in app, according to the assigned roles.
- Access Type (On-site Users):
Continuing with the first step, this "On-site Users" option allows creating users with access only in the Eventtia Check-in App. Here, it will open a form with specific fields for user creation. It is important to fill in the first field "Access Type," where you must select the "On-site User" option. In this case, a password is not created.
The system will only request the registered email and access token to log in to the application; the validation token will be sent to your registered email
- Once the user is created, a new module called "Access Policy" is automatically added, where access times for the user are configured.
- Open the "Access Policies" module, click on the "Actions" button, and select the "New" option. Subsequently, a form will open based on the selected option between "Time-Based" and "Activity-Based" in the "Access Policy Type" field.
In the next step, we will explain each of the mentioned options:
3.1 Time-Based:
This option allows you to set an activity deadline for the user. Once this date is reached, the system will proceed to either delete or deactivate the user based on the selected option in the "Action" field.
Once the changes are saved, the policy is listed for each user along with its activity status.
3.2 Activity-Based:
This option determines the validity of user activity for a certain number of days counted from the user's last access.
Once the changes are saved, the policy is listed for each user along with their activity status.
NOTE: It is allowed to create multiple policies per user, either "Time-Based" or "Activity-Based"; however, only one active policy will be allowed.