How to upload activity sessions on your event

In this article, you will learn how to upload multiple slots (sessions) at once for your event using the import tool. This feature is especially useful if your activity includes several time slots, recurring sessions, or spans multiple days.

Before you can import slots, you must first set up your activities.
If you haven’t done this yet, follow this article:  How to set up activities in the new layout

Uploading slots is part of Step 4 of the activity setup process: creating and managing sessions within an activity.

• Once your activity is created and saved, and after you have configured its General Information and Advanced Settings, you can start adding slots under the Session tab.

Step 1 :

• From the dashboard, go the the "activities" under the program module.

• Open the activity you want to work on.
• Next to General Information and Advanced Settings tab, click on the Sessions tab.

Step 2 :

Inside the Sessions tab:

• Click on Actions (top-right corner)

• Select Import

Step 3 :

A pop-up window will appear with the import options:

• Click Download Template

• Open the Excel file that was downloaded and fill in all required information for each session/slot, such as:

  • Year

  • Month

  • Day

  • Start time

  • End time

  • Capacity (0 = unlimited)

  • Location

Make sure all rows are properly completed.

Ex:

• then Save the Excel file.

Step 4:

After filling the template and saving it:

1. Return to the import pop-up window

2. Click to Upload or drag and drop your file to add your completed Excel template

3. Click Import to confirm

The system will process your file and automatically create all the sessions listed in your template.

Step 5  :

•   Once imported, all slots will appear directly in the Sessions tab, where you can edit or delete them if needed.

• To edit or correct a session:

  1. Click on the session you want to update

  2. Modify the information as needed

  3. Save your changes

• To delete a session:

  1. Click on the tree dotes to select the Delete button

  2. Confirm the deletion

You’re all set ! you can now upload and manage your sessions with ease.