--- title: How to assign representatives to your sponsor description: Now you can assign more than one representative to the sponsors of the event. Watch this tutorial to figure out how. Sponsors representatives tutorial You can also download a presentation with more in --- [Skip to content](https://help.eventtia.com/knowledge/how-to-assign-representatives-to-your-sponsor#main-content) - [English](https://help.eventtia.com/knowledge/how-to-assign-representatives-to-your-sponsor) - [Español](https://help.eventtia.com/es/knowledge/cómo-asignar-representantes-a-tu-patrocinador) - [Français](https://help.eventtia.com/fr/knowledge/comment-attribuer-des-représentants-à-votre-sponsor) English Show submenu for translations [![Logo black transparent background.png\]](https://help.eventtia.com/hs-fs/hubfs/Logo%20black%20transparent%20background.png?height=40&name=Logo%20black%20transparent%20background.png)](https://eventtia.com/) Open main navigation Close main navigation - - [English](https://help.eventtia.com/knowledge/how-to-assign-representatives-to-your-sponsor) - [Español](https://help.eventtia.com/es/knowledge/cómo-asignar-representantes-a-tu-patrocinador) - [Français](https://help.eventtia.com/fr/knowledge/comment-attribuer-des-représentants-à-votre-sponsor) English Show submenu for translations - [Create a ticket for our Support Team](https://help.eventtia.com/knowledge/kb-tickets/new) [Create a ticket for our Support Team](https://help.eventtia.com/knowledge/kb-tickets/new?hsLang=en) Welcome to Eventtia Knowledge Base - There are no suggestions because the search field is empty. 1. 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[Sponsors](https://help.eventtia.com/knowledge/configure-and-use-your-eventtia-modules-features?hsLang=en#sponsors) # How to assign representatives to your sponsor ## This guide walks you through the steps to assign representatives to sponsors in your event, manage their permissions, and let them edit their sponsor page. #### Step 1: Go to the Sponsors Module - From your event dashboard, navigate to the Sponsors module. ![Representative en 1](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%201.jpg?width=201&height=305&name=Representative%20en%201.jpg) - Click on **Actions** \> **Categories**. ![Capture d’écran 2026-06-29 à 16.57.31](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202026-06-29%20%C3%A0%2016.57.31.png?width=213&height=168&name=Capture%20d%E2%80%99%C3%A9cran%202026-06-29%20%C3%A0%2016.57.31.png) #### Step 2: Create a Sponsor Category - Click on **new category** ![Capture d’écran 2026-07-02 à 17.17.22](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.17.22.png?width=263&height=100&name=Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.17.22.png) - or if you already have some categories created, click **Actions** \> **New category**. - ![Capture d’écran 2026-07-02 à 17.09.40](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.09.40.png?width=220&height=102&name=Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.09.40.png)Fill in the details: - **Name** - **Color** - **Sponsors level** (This affects the size of the banner on the Virtual Stage.) ![Capture d’écran 2026-06-29 à 16.59.55](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202026-06-29%20%C3%A0%2016.59.55.png?width=670&height=336&name=Capture%20d%E2%80%99%C3%A9cran%202026-06-29%20%C3%A0%2016.59.55.png) - In the **Representatives** section, define how many representatives each attendee type can have. - Example: allow only 1 representative for the “Company” attendee type. - Click **Create**. #### Step 3: Add a Sponsor - Go back to the main Sponsors module. - Click **Actions** \> **new Sponsor** or edit an existing sponsor. Refer to this [article](https://help.eventtia.com/knowledge/how-to-add-the-sponsors-of-my-events?hsLang=en) for detailed instructions on adding a new sponsor. - Fill in the sponsor’s information and assign the correct **Category** (e.g. Gold). - In the **attendee** field, search for and select the attendee who will act as the sponsor’s representative. ![Capture d’écran 2026-07-02 à 17.02.05](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.02.05.png?width=655&height=329&name=Capture%20d%E2%80%99%C3%A9cran%202026-07-02%20%C3%A0%2017.02.05.png) - Click **Save changes/Create**. #### Step 4: Allow Sponsors to Edit Their Page - Go back to the main Sponsors module. - To enable sponsors manage their own page and add additional representatives: - Click **Actions** \> **View public sponsor area**. ![Capture d’écran 2025-06-25 à 11.10.24](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2011.10.24.png?width=670&height=384&name=Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2011.10.24.png) - Share the link with the sponsor via email or other communication channels. - The sponsor will need to: - Enter the email of the registered representative. - Retrieve and enter the access token sent to their inbox. ![Capture d’écran 2025-06-25 à 11.11.41](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2011.11.41.png?width=670&height=163&name=Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2011.11.41.png) #### Step 5: Sponsor Page Editor (Public View) - Once the sponsor accesses their showcase editor: ![Representative en 7-1](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%207-1.jpg?width=670&height=384&name=Representative%20en%207-1.jpg) - They can update basic details, add videos, and edit the profile ( For additional details, please refer to this [article](https://help.eventtia.com/knowledge/how-to-use-the-sponsor-module?hsLang=en).) . - Go to the **representatives** tab where you can add additional representatives: - Click on the "**Add Representative**" button.   ![Representative en 8](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%208.jpg?width=670&height=384&name=Representative%20en%208.jpg) - - If the representative has **not yet** been registered for the event, adding them here in the showcase editor will automatically register them as a attendee. ![Representative en 9bis](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%209bis.jpg?width=670&height=384&name=Representative%20en%209bis.jpg) ![Capture d’écran 2025-06-25 à 14.05.10-1](https://help.eventtia.com/hs-fs/hubfs/Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2014.05.10-1.jpg?width=670&height=384&name=Capture%20d%E2%80%99%C3%A9cran%202025-06-25%20%C3%A0%2014.05.10-1.jpg) ![Representative en 10](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%2010.jpg?width=670&height=48&name=Representative%20en%2010.jpg) - - If the representative has **already** been registered for the event, an error pop-up will appear with the message "Error creating representative". Don’t worry, simply click on the link "You can associate attendees as representative **here**." ![Representative en 11](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%2011.jpg?width=670&height=216&name=Representative%20en%2011.jpg) - - Then, click on ‘**Add**’ to link the representative to their attendee profile in your event. ![Representative en 12](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%2012.jpg?width=670&height=384&name=Representative%20en%2012.jpg) #### Step 6: Preview on the Virtual Stage - Log in to the virtual stage. - Click on the Sponsors tab. - You’ll see sponsor cards organized by category levels (e.g. Gold = Level 1). ![Representative en 13](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%2013.jpg?width=670&height=384&name=Representative%20en%2013.jpg) - Click on a sponsor to view: - Their info - Their representatives - Options to start a chat or schedule a meeting ![Representative en 14](https://help.eventtia.com/hs-fs/hubfs/Representative%20en%2014.jpg?width=670&height=384&name=Representative%20en%2014.jpg) ### That’s it! 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