How to manage Checkpoints

Eventtia allows you to create Checkpoints where your participants need to show their badge. Thanks to the module "Checkpoints" you have the ability to track the participants' comings and goings on the event and thus to be able to confirm their presence in each area or confirm an action such as document retrieval for example.

The steps to creating a checkpoint are:

Step 1.

  • Go to the "Registration" module and click on "Checkpoints".

  • Then click on the green "Actions" button and on "New" to create a new checkpoint.

  • Name and describe the point. At the same time, define whether this is a "Unique" or "Multiple" checkpoint.
    • "Unique" Checkpoints can only be activated once regardless of their nature (e.g. Each participant can only receive the event's documentation once).
    • Checkpoints of the "Multiple" type are available to participants indefinitely (e.g. Access to the exhibition hall)
  • You can also decide which attendee types can access a particular checkpoint by checking the relevant box. 

  • Create as many Checkpoints as needed. 

Step 2.

  • There are 2 ways to register participants' passage through your different checkpoints:
    • Directly from the "Checkpoints" module of your account:
      • Select the checkpoint of your choice clicking on the three little dots at the top right-hand corner of the checkpoint's card and using the small pencil-shaped edit button.

      • Then click on the tab "Attendees".
      • Fill in the email address with which the participant registered and click on the green "Register Entrance" button.

      • If the participant is registered for your event with the address entered, a message written in green will appear indicating that the participant has been signed on this checkpoint.

    • From the Eventtia Check-in app:
      • You can access the check-in app from your tablet or mobile phone. To do this, log in to Eventtia from your phone or tablet. Then go to the "Check-in" module and click on the blue "Manage the Check-in status of your participants" button.

      • Once the check-in application app opened, go to the "Checkpoints" section.
  • Select the checkpoint you are working on. From there, you will be able to validate the participants by scanning their badges thanks to the small camera shaped button at the bottom right-hand side of your screen. You can also do it by typing their email address in the search bar and clicking on "CHECK IN".

Step 3.

  • You can at any time export to an Excel file the data saved at a checkpoint. To do this, simply click on the orange "Export to Excel" button in the edit mode of any checkpoints.

That's it, you know everything about Eventtia checkpoints.

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